Functions of communication, activities of communication

Functions of communication, activities of communication

Hello dear friends here you will get Functions of communication or activities of communication, Function of business communication, Importance of business communication, Advantages of business communication.

Communication performs variety of functions within a group or organization. It helps in transmitting information and exchanging opinions and ideas among the employees of an organization. Basic communication functions are discussed in the following manner: Functions of communication.

1. Informing messages: An important function of communication is to inform any subject matter to others. Communicator informs any subject matter, information or data to the receiver through communication. If the receiver understands the real meaning of the message, communication becomes complete.

2. Persuasion: Another important function of communication is to persuade employees so that they can perform duties and responsibilities according to the desire of the management. Communication helps employees to know the techniques of performing their jobs well.

3. Directing: Communication helps in giving direction to the employees to accomplish their assigned duties and responsibilities. It transfers orders and instructions from the superiors to the subordinates. It helps in explaining the ways how jobs are to be done. Functions of communication.

4. Solving problems: An important function of communication is to help in organizational problems. It helps to find out the problem and creating an atmosphere to discuss the problem and solve them. It helps in exchanging opinions between the contrasting parties and to arrive at a solution.

5. Helping planning and decision making: Another function of communication is to facilitate in decision making. Communication helps in decision making by supplying relevant information. Moreover it supplies information for the purpose of making plans.

6. Forming opinions: An important function of communication is to help in forming opinion. It assists in exchanging ideas, thoughts, beliefs and information among human beings and helps in forming favorable opinions.

7. Coordination and cooperation: Communication performs another important function in coordinating the activities of various work groups and departments within the organization. It helps in removing the inconsistencies and brings harmony in the work field.

8. Maintaining relations: Communication helps in developing and maintaining good relations between different parties. It helps in minimizing misunderstanding and difference of opinion and creates a healthy atmosphere in the organization which facilitates in developing human relations.

9. Publicity of products: Modern age is the age of publicity. It is very difficult to attract customers and create market without proper publicity in modern age. Communication plays a very vital role in this connection. Functions of communication.

10. Exchange of information: The main function of communication is the exchange of facts and information between human beings. It transfers massages form the sender to the receiver.

11. Controlling: It helps in controlling the activities of the subordinates by providing communicational measures at different levels of the organization. It helps in monitoring and evaluating the performance of the subordinates and taking corrective measures.

12. International relation: Another function of communication is to build up international relations. No country of the world is self-sufficient at present. Every country is to take other country’s support and help for its own interest. So there is a necessity to develop good relations. Improved communication helps in developing such relations. Functions of communication.

13. Building image: Strong image of the organization helps to gain competitive advantage in the market. Communication helps to build up image of the organization through timely contact with the stakeholders, advertising etc.

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Functions of communication, activities of communication

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Scope of communication skills

Scope of communication skills

Hello dear friends here you will get Scope of communication skills, Communication scope, Business communication scope, Scope of business communication.

Scope of communication skills is wider than any other act of human behavior. The entire life of human being involves communication. No one can spend even a moment without use of communication. From dawn to sleep time people spend their time in any form of communication. Any kind of activity whether it is personal, organizational, political, social, religious or cultural falls within the scope communication. Scope of communication is shown in the following figure:

Figure: Scope of communication

1. Communication in personal life: The entire life form birth to death of any person involves communication. No one can spend any moment without communication. A man interacts with his family members, fellow friends or colleagues involve communication. Even when he enjoys a T.V. program or reads newspaper, he is engaged in communication. Scope of communication skills.

2. Communication in social life: Man is a social being. So, people live in a group in the society. To live in a society a man is to take part in the social functions and to maintain relations with the other members of the society. He is to play different roles in the society activities.

3. Communication in organizational life: Communication is most important in business organization. No organization exists without communication. Communication is used in the following organization activities.

(A) Planning and decision making: Managers are to take decisions and make plans for the business. For these purposes they are to collect information and consult with others, which involve communication. Scope of communication skills.

(B) Selection and training: For selecting employees for the organization is needed advertisement, and take interview. Which involves with communication? Giving training to the employees also involves communication.

(C) Directing: To implement a plan managers are to give orders and to issue instructions to the subordinates-which requires effective communication.

(D) Coordination: Managers are to use communication to coordinate the activities of various work groups or departments.

(E) Distribution and Marketing: In marketing activities communication plays a very vital role. Without use of communication, no organization can promote its products in the market. Scope of communication skills.

(F) Establishing relations: Communication helps in establishing harmonious relationship between labor and management.

(G) Controlling: All controlling functions involve communication. Managers can effectively control the activities of the subordinates by using downward and upward communication.

4. Communication in political life: Political parties give special emphasis on communication. Success of any political party depends on mass communication system.

5. Communication in state affairs: Various Government department used communication to run the administration and to inform people about development programs and other issues.

6. Communication in religious life: For the spread of religion communication is used. Religious leaders inform different aspects of religion to the people. So, in the religious life communication is used comprehensively.

7. Communication in foreign trade and international affairs: Today every country of the world is dependent on other countries in different affairs. That’s why every country is to establish and maintain international relations. Improved communication system helps to establish good relations with other countries. Scope of communication skills.

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Communication skills

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Characteristics of communication or features of communication

Characteristics of communication or features of communication

Hello dear friends here you will get Characteristics of communication or Features of communication, Important characteristics of communication,  Business Communication Syllabus.  

Important characteristics of communication are as follows:
1. Specific objectives: Every work of human being should be specific objective oriented. Aimless work or communication cannot bear any fruitful result. So, the communicator should aware of the objective of communication clearly.

2. Message or information: Message is the set of symbols that the sender transmits to the receiver through the media. It is content of the interaction between sender and receiver. Characteristics of communication.

3. Exchange of information: Communication helps to exchange information or ideas between sender and receiver. For the achievement of any objective, exchange of information or idea is very important. features of communication.

4. Two or more person/parties: Generally, communication is the two-way process. It happens between or among two or more parties (sender and receiver). Employees need the opportunity to share their feedback, opinions and thoughts with managers and employers. Characteristics of communication.

5. Formality: Most of the cases communication maintains formal rules and procedure between or among the sender and receiver. features of communication.

6. Use of media/channel: Without media or channel message of communication are not possible to send to the receiver. But all media are not equally effective. Suitable media should be selected each time while sending any message. Characteristics of communication.

7. Mutual of understanding: Communication involves mutuality of understanding between sender and receiver. They should understand the subject matter of the communication. features of communication.

 8. Dynamic process: Communication is a dynamic process between or among the sender and receiver. One party send message and another provide feedback until the objectives of the communication achieved.

9. Noise/Barriers: Noise is an interruption or disturbance to the message sent in the communication processes that distort the meaning of the message. Characteristics of communication.

10. Feedback: Feedback is the reaction or response of the receiver to the sender. Feedback is essential to complete any communication process.

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Characteristics of communication or features of communication

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Ways to achieve the objectives of business communication

Ways to achieve the objectives of business communication

Hello dear friends here you will get Ways to achieve the objectives of business communication, Way to achieve Business communication, Ways to achieve business communication objectives, Business communication objectives way to achieve, Objectives of communication in business.

Business communication has many objectives. Among them most important objectives are to increase the efficiency of the managers, to develop harmonious relations, to remove misunderstanding and distrust to perform managerial functions etc. to achieve these objectives certain steps should be undertaken which can be discussed in the following ways: Ways to achieve the objectives of business communication.

1. Generating and analyzing the ideas: The primary duty of the communicator is to generate specific idea about the communication. The next duty of the communicator is to analyze the idea carefully; otherwise communication will not be effective.

2. Communication planning: To achieve the objective of the communication it is necessary to prepare a plan before communicating. Communication plan will include time, cost, media and probable response of the receiver of the message of communication.

3. Increase of communication skill: Skill of communication personnel is an important factor for effective communication. Managers should give special attention for the development of communication skill.

4. Selecting proper media: To achieve the objective of the communication, it is essential to select suitable media for communication. If wrong type of media is selected, it will not be possible to achieve the objective of communication. Ways to achieve the objectives of business communication.

5. Time consideration: Proper time should be selected for communicating. The proverb, “A stitch in time saves nine.”- is applicable for communication also. If right time is selected for communication, achievement of objective becomes easier.

6. Consideration of receiver’s reaction: The communication should consider the receiver’s reaction while attempting to communicate. If communicator considers the attitude, temperament and stress of the receiver, communication becomes effective.

7. Feedback: For achieving the objective of communication, emphasis should be given to feedback. Communicator should seek feedback from the receiver. Feedback completes the communication process. As a result, objective is achieved.

Ways to achieve the objectives of business communication

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Objectives or purposes of business communication

Objectives or purposes of business communication

Hello dear friends here you will get Objectives or purposes of business communication, objective of communication, Objectives of business communication, Purposes of business communication, Business Communication Objectives, Business Communication Purposes.

Communication has many objectives. Its primary objective is to exchange ideas, opinions, thoughts, beliefs and information between human beings. In the fields of business, the main objective of communication is to help managers in performing all managerial functions smoothly. Different objectives of communication are discussed below; Business Communication Objectives.

1. Achieving organization goals: The main objective of communication is to help managers in achieving organization goals. It helps managers to perform all managerial functions and to achieve predetermined goals. Objectives of business communication.

2. Exchanging of information: Another objective of communication is to exchange information between employees of an organization. It helps to make contact with the external forces of an organization. Business Communication Purposes.

3. Formulation and execution of plans: Communication supplies information to the managers who prepares effective plans for the organization. Managers collect information from different sources and prepare and execute organizational plans through the help of communication. Business Communication Objectives

4. Increasing efficiency: Communication helps to increase the efficiency of the employees of an organization by supplying information timely relating to the work.

5. Directing the subordinates: An important objective of communication is to give effective direction to the employees of an organization. Communication helps to reach executive orders to the subordinates. Objectives of business communication.

6. Create consciousness: Another remarkable objective of communication is to create consciousness among the employees about their duties and responsibilities by supplying various information.

7. Coordination and cooperation: Another important objective of communication is to help in coordinating and cooperating the activities of various work groups and departments working within the organization. Business Communication Objectives.

8. Persuasion: To persuade the employees to work hard for the organization and the buyers to buy organization’s products are two other important objective of communication. Business Communication Purposes.

9. Facilitating joint effort: No organization can achieve its goal by individual effort. It requires joint effort. Communication helps in taking joint effort in the organization.

10. Education and training of employees: Communication helps to provide education and training of employees of the organization.

11. Develop labor-management relations: Another objective of communication is to improve relationship between management and workforce within the organization. It removes misunderstanding. Between the two parties and helps to develop and maintain better relationship. Objectives of business communication.

12. Creating relationship with external parties: Communication helps to create good relationship with external parties of the organization.

13. Monitoring and controlling the activities: Monitoring and controlling the activities of the subordinates is other important objective of organization communication.

14. Solving problem: One of the most important objectives of communication is help solving different organizational problems. It creates bases for discussion by supplying information which helps in removing the differences among the disputed parties. Business Communication Purposes.

15. Initiate to change: Another objective of communication is to initiate change within the organization. Communication supplies various information to the employees which helps in changing their attitude and brings changes in the organization.

16. Decision making: Communication helps managers to take decisions. It helps in exchanging ideas and opinions with others which help managers to take appropriate decisions. Business Communication Objectives.

17. Making aware of future change: In earth everything in changing continuously. To adopt with the changing environment management has the initiate different organizational change. Here communication helps to make employees aware of future change.

18. Building image: Strong image of the organization helps to gain competitive advantage in the market. Communication helps to build up image of the organization through timely contact with the stakeholders, advertising etc.

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Objectives or purposes of business communication

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